BAAHA Ltd Fees
(NB increased on 1st April 2026)
1. £20.00 membership fee, including £1.00 shareholding in the Cooperative Association.
2. BAAHA Ltd. pays for materials for the maintenance of all sheds and greenhouses belonging to BAAHA as in Para 3.13 in the Tenancy Agreement. 3. Land rent: £15 per 100 sq yds. 4. Buildings rent £15 for the buildings on plots; £20.00 for total area of large greenhouses; equal division for shared space
5. Secretary has discretion on rental and fee charges where necessary, e.g. pro-rata for members joining post-1st April, condition of plots and buildings etc.
6. Key deposit: £20.00
Chris Walton Secretary 30/09/25

Policies and Procedures

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Revised AGM 12/10/2023
BRAMFIELD AVENUE ALLOTMENT HOLDERS
ASSOCIATION LIMITED (BAAHA Ltd.)
POLICIES AND PROCEDURES
Revised and approved at AGM, 12/10/2023
1 AIMS/ OBJECTIVES
1.1 Manage the Bramfield Avenue Allotment Site in
accordance with lease from Derby City Council.
1.2 To support and encourage members to create
environmentally friendly and productive gardens.
1.3 To provide a peaceful space for members in which
to relax, enjoy their gardening and interact with other
members.
2 MEMBERSHIP
2.1.1 Membership of the group is open to gardeners in
Derby, who are interested in helping the group to
achieve its aims, willing to abide by the rules of the
group, and willing to pay any rental fee proposed by the
Committee and agreed by the membership at a General
Meeting. The member and any joint member will sign a
Tenancy Agreement which is the agreement between
BAAHA Ltd. and the Tenant to abide by the rules.
2.1.2 Membership of the group is also open to Associate
Members, who by mutual agreement share the use of a
plot with a plot holding member. A member cannot be
an associate member on another plot. An Associate
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Member is someone who wants to be involved with the
improvement of the site/association but does not rent
their own plot.
2.1.3 Access
The occupants of 15 Spinney Road Derby and 404A
Burton Road Derby are to be granted access for house
and boundary repairs.
2.2 ALLOCATION OF MEMBERSHIP
2.2.1 Membership shall be open to such persons as
may be admitted by the Secretary from time to time. If
all plots are let, a waiting list is compiled and held by the
Secretary, who will have sole discretion to allocate plots
as he/she sees fit, with preference given to people living
in Abbey Ward.
2.2.2 The Secretary shall have the right to, for good and
sufficient reason, reject an application for membership.
2.2.3 Members are restricted to a maximum size of 600
square yards (501 square metres) of rented plots.
2.2.4 Existing members may apply for an additional
plot up to the maximum total land rental of 600 sq
yds. The secretary will pass such applications to be
considered for approval by the committee. If the
application is from a member of the committee, that
member cannot take part in any discussions for
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consideration of approval. If successful, such an
application takes precedence over external applicants
on a waiting list.
3 MANAGEMENT STRUCTURE AND ORGANISATION
3.1 DUTIES OF THE COMMITTEE MEMBERS
The duties of the Committee members shall be :-
3.1.1 To ensure that the aims of the Association are
achieved.
3.1.2 To attend Committee Meetings and discuss
feedback from Members, in terms of queries, problems
and ideas.
3.1.3 To carry out the occasional task, beneficial to
BAAHA, as requested by the Committee.
3.1.4 To set an example to members by working in a
way that abides by the rules of the Tenancy Agreement,
and meets the aims of this Policies and Procedures
Document.
4 The Duties of the Chairperson shall be:
(1) To preside at meetings of the Committee and
the Organisation.
(2) To serve as a figurehead for the Association,
advising the Committee on all matters relating to the
Policies and Procedures.
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(3) To receive regular updates from the
Secretary and Treasurer on all matters relating to the
day to day management of the Association.
The Duties of the Secretary shall be:
(1) To be the first point of contact for members
with queries, problems and ideas they may have and to
report these to the Committee.
(2) To prepare in conjunction with the
Chairperson the agenda for Committee and General
Meetings.
(3) To take, keep and distribute minutes,
where appropriate, of all meetings.
(4) To collect and disseminate information on
all matters affecting all matters affecting the
Organisation.
(5) To take an overview of all matters relating
to the site and to take appropriate actions relating to the
management of the site when required.
The duties of the Treasurer shall be:
(1) To supervise the financial affairs of the
Organisation.
(2) To ensure that proper accounts are
maintained with regard to all monies received by and
paid out by the organisation.
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(3) To make regular reports to the
Committee on the financial status of the organisation.
(4) To prepare the annual accounts for the
AGM and Financial Conduct Authority.
5. Responsibilities of members
5.1. To observe and be bound in total by the rules in the
Policies and Procedures and Tenancy Agreement.
5.2. To seek to amend the rules of the association only
through substantive motions submitted at general
meetings of the association.
5.3. Not to question, criticise, challenge or seek to gain
support for effecting changes to the rules of the
association in the Policies and Procedures and Tenancy
Agreement through external correspondence, lobbying
or representation to external agencies, and to accept
that if any such actions were to happen the current
tenancy agreement would be immediately determined.
5.4. To communicate all concerns, issues, complaints,
suggestions etc. to the secretary.
5.5. Not to criticise, defame nor in any form to bring the
association into disrepute including through postings on
social media.
5.6. To observe in full the requirements in the General
Data Protection Regulation.
6 VOTING
Voting at either Committee or General Meeting
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shall be a simple majority confirmed by a show of
hands. If there is a tied vote the Chairperson shall have
a second vote.
7 FINANCIAL AFFAIRS
Cheques are to be signed by the Treasurer and the
Chairperson. Signatories must not be from the same
household and must not be related.
7.1 To meet the requirements of the Equality Act the
following financial procedure applies:
7.1.2 The committee has delegated responsibility to
consider applications for funding for reasonable
adjustments up to a maximum of £100.00 per applicant
member per financial year (not including any ring-fenced
grant funding). Funding will be considered on a case by
case basis. In the event that applications are made by
a committee member, that committee member can take
no part in any consideration of the case.
7.1.3 Procedures
The member submits a written request to the committee
for assistance. The request should include:
- what assistance they need
- what form will the assistance take and what costs
will be involved.
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The committee will analyse the request and decide if the
request is acceptable or not based on:
- In the opinion of the committee does the request
warrant BAAHA Ltd assistance.
- if it does are the costs involved acceptable?
8 DETERMINATION POLICY
See the following paragraphs of the Tenancy
Agreement for the rules relating to various
Determination Policies:-
3.3.2 Probation period for new members.
3.6.2 Little or no cultivation.
3.31. Disciplinary Procedures.
4.1. Death of a member.
4.2 and 4.3 Notice.
4.3.1 Rent arrears
9 Adoption of the Policies/Procedures
This Policies and Procedures Document was revised
and approved at the BAAHA Ltd AGM on 12/10/2023.